SENIOR PROGRAMME FINANCE OFFICER

The Cambodia, Laos Vietnam (CLV) Cluster is newly created as part of the Oxfam global change process.  The CLV Cluster links programs, people, funding resources and knowledge in Cambodia, Laos and Vietnam country programs to optimize delivery of the Oxfam Global Strategy Framework and the Oxfam Asia Regional Strategy, and to achieve operational efficiencies

The Role

Oxfam Novib is looking for a qualified candidate who will be responsible for The Senior Program Finance Officer will work under the Business Operation Team, based in the country office to provide support to the country as well as to the CLV cluster. The role provides guidance and support to the cluster management and countries on finance and grant-related matters. In addition, the position plays a key role in making links between program, finance staff and teams as well as creating strong coordination with relevant executing affiliates for finance systems, policies and procedures including nurturing a positive workplace with high standards of accountability, safeguarding and commitment to Oxfam’s values and Feminist Principles

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource Management)

Finance and grant management (20%)

• Develop an effective financial reporting and financial monitoring system to programme and partners;
• Work closely with program managers, program finance officers on donor reporting, donor budgeting and donor spending. Ensure timely and accurate preparation and submission of all donor's reports as per the donor reporting template and schedule
• Provide Technical/management support to PFOs on their daily work, ensuring the quality of partner and donor financial reports, compliance with partners and donor regulations,
• Coordinate with Operations and Accounting Manager in the preparation of monthly financial management reports of country projects including partners

Risk Analysis, Compliance, and Audit (15%)

• Work closely with programme finance officers in countries to ensure partner monitoring visits are carried out regularly to mitigate financial fraud and corruption in each project/programme
• Play a lead role in dealing with internal/external audit relating to specific project/programme

• Advice the Head of CLV Business Operations by conducting regular effective risk analysis (i.e. variance analysis, trends) and reviews for the cluster, ensuring proper financial and operational controls are in place
• Coordinate closely with Operations and Accounts Manager to ensure compliance with all legal and statutory reporting requirements including providing audited accounts to the relevant government bodies in countries

 Staff management (15%)

• Provide Management Support: Offer consistent guidance to all program finance officers through regular check-ins, objective setting, and development planning.

• Capacity Building in Financial Management: Strengthen the financial management skills of staff and partners, supporting their organizational growth and alignment with Oxfam standards
• Timely Technical Support: Ensure program finance officers receive timely technical advice and support as needed.
• Collaborative Training Coordination: Work closely with Operations and the Account Manager to deliver training to Oxfam and partner staff, ensuring thorough understanding and compliance with all award terms and conditions.

Specific finance and grant management (50%) Provide dedicated finance and grant management support for specific projects/programs by:

• Budget Development and Management: Preparing detailed budgets for externally funded project proposals aligned with project activities and design. Once approved, overseeing system enhancements, producing financial management reports per back-donor standards, conducting initial analyses, and submitting to the project leader for approval.
• Funding Proposal Assessment: Evaluating financial aspects of funding proposals from prospective local partners, considering both internal and external risks and opportunities.
• Financial Monitoring and Compliance: Ensuring robust monitoring of project expenditures, donor, and partner reporting. Overseeing that partners' financial management systems and controls are implemented effectively.
• Collaboration and Oversight: Working closely with the program team to monitor partner financial management, ensuring activities and outcomes align with agreed objectives.
• Internal Audits: Conducting internal financial audits for programs/projects biannually to assess and improve compliance.
• Contribution to Financial Policy: Supporting financial management and policy enhancement efforts, including audit quality assessments and identifying opportunities to strengthen financial improvement plans for Oxfam and its partners.
• Experience in identifying and developing fund raising opportunities
• Proficiency in business planning, project/program development, budgeting and reporting with various donors.
• Experience in team leadership and management, preferably in remote or distancing management
• Excellent written and verbal English.
• Understanding of government structures, and their roles in the country and in CLV
• Demonstrated commitment to feminist leadership principles and practices
• Commitment to Oxfam’s overall aims and policies and experience of promoting gender equity and diversity and the interests of marginalized people in all aspects of Oxfam’s work.
• Ability to travel.

What we offer

This role will give you an opportunity to make a difference in professional development, social and environmental changes. At Oxfam, we believe that every aspect of our work can lead to a positive outcome. If you have the same opinion, together with the ability to meet the challenges involved, this role offers scope for immense personal fulfilment – as well as outstanding opportunities to develop your career.

Oxfam is committed to providing a fair compensation package and to providing a flexible, supportive, working environment

How to apply

Please upload an up to date CV and a covering letter, clearly explaining your suitability against the essential criteria in the job profile to https://jobs.oxfamnovib.nl/job-invite/14220/ 

Kindly note that only shortlisted candidates will be contacted- usually within 2 weeks of the closing date.

About us

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 20 organizations (affiliates) plus the Oxfam International Secretariat, working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Our commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. 

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam International Secretariat also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, if a job applicant has been employed by another member of the scheme, we will request information from that organization about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.