PROGRAM ASSISTANT

The Cambodia, Laos Vietnam (CLV) Cluster is newly created as part of the Oxfam global change process.  The CLV Cluster links programs, people, funding resources and knowledge in Cambodia, Laos and Vietnam country programs to optimize delivery of the Oxfam Global Strategy Framework and the Oxfam Asia Regional Strategy, and to achieve operational efficiencies

The Role

Oxfam Novib is looking for a qualified candidate who will support the delivery of Oxfam’s Civic space portfolio program in Laos,and other programs when requested. Provides logistics and administrative support to program colleagues and partners for program delivery.

KEY RESPONSIBILITIES  

• Provide administration and logistics to support the delivery of civic space programs, and work plans according to schedule and requirements.
• Support preparation and organization of program events, workshops and meetings (logistics, venue preparation and set up, communication with participants, note taking).
• Ensure project documentation and filing (online and hard copy) is up to date and meets any donor requirements
• Provide administration and logistics support for program provincial visits, partner visits and program team travel
• Support program monitoring and evaluation (field and partner visit, data entry for M&E and reporting requirements)

TECHNICAL SKILLS, EXPERIENCE & KNOWLEDGE

• Knowledge of development principles and development programs
• Demonstrated commitment to gender justice and inclusion principles and practices.
• Experience in providing administration support for development programs in Laos with local or international NGOs.
• Experience in event logistics, creative thinking for organising workshops and events
• Good computer skills and experience in maintaining files for donor programs
• Good communication, presentation, and organisation skills; Good written and spoken English and Lao.
• Demonstrated interpersonal skills and ability to work with colleagues in dispersed locations and from multi-cultural contexts
• Able to prioritize and meet deadlines

ESSENTIAL

• Mutual accountability
• Relationship building
• Systems Thinking

DESIRABLE

• Understanding of cash transfers programs
• Willingness to travel to remote areas of Laos.
• Able to work alone but to judge when help is needed or there is an opportunity to share learning

Who we’re looking for

• University degree or high diploma in Business administration / international relationship, development and environment or relevant subjects
• Minimum 3 years of experience in Program assistant or administrative role
• Ability to handle a variety of administrative duties that include filing, copying, faxing and mailing in an office setting. 
• Ability to manage your time effectively, identifying what is most important at a given point in time, while keeping the bigger picture in mind
• Good writing, communication, and oral skills in order to provide customer service or information
• Active on supporting program activities
• Ability to work well under pressure and tight deadlines
• Ability to manage a portfolio of multiple tasks with deadlines.
• Willingness to travel to remote areas of Laos.

What we offer

This role will give you an opportunity to make a difference in professional development, social and environmental changes. At Oxfam, we believe that every aspect of our work can lead to a positive outcome. If you have the same opinion, together with the ability to meet the challenges involved, this role offers scope for immense personal fulfilment – as well as outstanding opportunities to develop your career.

Oxfam is committed to providing a fair compensation package and to providing a flexible, supportive, working environment

How to apply

Please upload an up to date CV and a covering letter, clearly explaining your suitability against the essential criteria in the job profile to https://jobs.oxfamnovib.nl/job-invite/14182/ 

Kindly note that only shortlisted candidates will be contacted- usually within 2 weeks of the closing date.

About us

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 20 organizations (affiliates) plus the Oxfam International Secretariat, working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Our commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam International Secretariat also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, if a job applicant has been employed by another member of the scheme, we will request information from that organization about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.