Bookkeeper

Oxfam is a global movement of people working together to end the injustice of poverty.

Together we save, protect and rebuild lives. And we won’t stop until every person on the planet can defeat poverty or any type of inequality or discrimination.

We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development, and campaigning, in more than 90 countries.

All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here.

Oxfam Novib in Tunisia 

“Bookkeeper”

Job Description

Oxfam’s vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Team purpose 

To oversee and efficiently execute the accounting/bookkeeping tasks, policies, and procedures in compliance with Oxfam, donors and national legal standards / obligations and to ensure high-quality related support, services and documentation. 

Job Purpose – Key Responsibilities and Accountabilities

·        Manage and process financial data entry in the Pastel accounting software (and others if needed) and produce the country office monthly financial and annual reports.

·        Maintain financial records through filing, retrieval, retention, storage, compilation, coding, updating and purging in Pastel.

·        Monitor on a regular basis all the payable and receivable accounts details and reconcile them appropriately.

·        Produce management accounts from pastel and inform the CD and Finance Manager when spending is not according to the (financial) planning.

·        Adopt and implement an audit-ready filing system of the financial records, both electronically and in hard copy and proactively develop any required memo justifying any deviation or missing documentation.

·        Ensure good record keeping of all contracts concluded by the country office.

·        Execute all CO payments related to services, suppliers, and partners.

·        Manage and administer all CO data on payments and receipts for all running costs, keeping records of all financial transactions.

·        Ensure compliance with the Tunisian laws and regulations, especially the tax registration and labor laws in all contracts and leases.

·        Properly monitor the accrual and payment of taxes and contributions to the government and other contractors and ensure their payment on a timely manner.

·        Review and assist the CO staff in the reconciliation of their travel advances and other expenses.

·        Maintain contact with the Bank(s) and Oxfam different relevant departments and teams regarding financial transactions. Calculate currency conversions, record cash and bank movements and prepare bank reconciliations.

·        Support the Finance Manager in the development of the CO budget.

·        Support the Finance Manager and ID&FC, when and if needed, in relevant fundraising activities, and assist in the development of donor proposals, budget submissions and other necessary activities to secure funding for program objectives.

·        Provide the ‘Program Finance Officers’ with monthly reports on the expenditure status of their projects.

·        Together with the Finance Manager, act as key contact for both internal and external audits.

·        Participate in the preparation of the monthly payroll in coordination with the Finance Manager.

·        When needed, assist the ‘Finance Officers’ in the preparation of donor reports, under the direction of the FM.

·        Perform any other relevant duties at the request of the Finance Manager and/or CD.

 Technical Skills, Experience & Knowledge

Essential:

·        A degree in accounting / finance management on, at least, a bachelor level;

·        At least 4 years of excellent knowledge and experience in financial administration, bookkeeping, including accounts payable, cash management, budget development, statutory requirements (particularly related to Tunisian standards) ; experience in auditing is a plus.

·        Proven solid knowledge of the Tunisian legal regulations, standards and obligations related to accounting, taxes, audit, HR, etc.

·        Proficiency in numeracy skills and proven experience using Excel and a computerized financial management information systems, preferably Pastel (Sage), is a must.

·        High capacity and experience to handle multiple priorities, work with diverse colleagues, work under pressure and with tight deadlines.

·        Excellent communication and interpersonal skills and prior experience in direct communication with multinational suppliers and partners.

·        A team player with experience of working in a multi-cultural environment that appreciates and respects diversity.

·        Solid understanding and track record of applying agile and flexible practices and attitude, where and as needed.

·        Good command of English, French and Arabic.

·        High level of integrity and accountability.

·        Details oriented.

·        Aptitude to learn quickly and to share learning with colleagues and partners.

·        Commitment to Oxfam’s values and ways of working and to Oxfam's objectives to promote gender equity and diversity and the interests of marginalized people in all aspects of its actions. 

Desirable:

·        Experience in the development sector with local and international NGOs;

·        Experience in accounting rules for NGOs;

·        Experience related to expats tax obligations is highly appreciated;

·        Good training and coaching skills;

·        Leadership skills and capacity to think strategically.

HOW TO APPLY

If you are interested and believe you meet the requirements for this position, please submit your application via the following link: https://jobs.oxfamnovib.nl/job-invite/14013/  by 15 June 2025.

Oxfam is an equal opportunity organization.

This job description may be modified in accordance with the activities or the evolution of operational needs.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks, or integrity screenings/references relating to misconduct and disciplinary actions in prior employment.

Procédure de candidature :

Oxfam ne facture aucun frais à aucune étape du processus de recrutement (candidature, entretient, contractualisation).

We are committed to ensuring diversity and gender equality within our organization. Therefore, people of all gender identities, sexes, sexual orientations, races, colors, religions, cultures, abilities, etc. are eligible for this position.

Oxfam aims to attract great talent that not only fits the job but also Oxfam’s high standard of values and principles, who shares and demonstrates Oxfam’s commitment to prevent and eradicate any type of misconduct including sexual harassment, exploitation and abuse, any other type of misuse of power or lack of integrity and financial misconduct. We are committed to promoting the welfare of children, young people, and adults. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks, or integrity screenings/references relating to misconduct and disciplinary actions in prior employment.