Admin and Procurement Support Officer

Do you want to fight for equality? Tackling inequality at its roots, together with colleagues, our partner organizations and activists in more than 90 countries? To change the systems behind it, once and for all!

Oxfam Novib stands behind the people who stand up for equality. Together, we fight for a world where everyone has equal opportunities, regardless of religion, ethnicity, sex, disability, sexual orientation and gender identity. A world where everyone feels safe; where income gaps are shrinking instead of growing, where climate change is tackled firmly. 

Equality is the common thread in our work, both internally and externally. We recognize that our team of colleagues can become even more diverse, and that only with a diverse team can we gain a broad perspective on the world. Therefore, we want to encourage everyone who is interested to apply. Our aim is to create an environment where colleagues feel welcome and diversity is embraced and celebrated.

Our aim is to build a team that offers a rich variety of perspectives, enabling us to achieve an inclusive and inspiring work environment.

Apply and become part of Oxfam Novib!

Description of the Department

The Admin and Procurement Support Officer will be part of the Procurement team in the Project Management Support expertise (ProMt) unit. This unit provides project related financial and administrative support to the Programs and Engagement Departments and non-project related financial and administrative support to all units and departments, including procurement support. It is the owner of a number of key policies and processes that relate to the operational, financial, and administrative management of projects from the inception of a project until its closure and procurement in general within Oxfam Novib.

The Role

As Admin and Procurement Support Officer it is your job to ensure qualitative, client focused administrative support to Departments and Units. You are responsible for accurate purchasing processing and adherence to Oxfam Novib procurement policies. You are supporting and promoting Oxfam Novib’s procurement processes and procedures and engage in procurement capacity building.

Tasks and Responsibilities

• Executing logistical organization and coordination of various consultation fora (workshops, and conferences) in The Netherlands or abroad for units and departments and where necessary in support of Project Officers in projects
• Logistical support for international visitors in general, and where necessary in support of Project Officers
• Administrative support to projects and Units in The Hague
• Arrangement of internal events Departments and Units
• Administrative processing of procurement requests (purchase orders) from Departments and Units
• Monitoring and advising on the purchase process from purchase request up and until payment and aftercare, including the terms to be set in the contracts Departments and Units
• Keeping up to date about new developments in the field of procedures, procurement and processes and implements them, requesting waivers if required.
• Acting as focal point for questions and information requests of internal and external stakeholders related to the unit and redirects these to the appropriate person
• Signaling bottlenecks and proposes improvements and implements these
• Overall assistance of Procurement for The Hague.

Requirements

• Bachelor’s degree preferred or equivalent experience of 1-3 years in purchasing.
• Experience in a project-based organization, INGO experience or a NEVI or CIPS certificate are an added advantage.
• Demonstrated knowledge of basic level of MS Word, Excel, and Outlook, ERP experience is desired. Fluent English. Knowledge of Dutch is an advantage.

Working at Oxfam Novib

• All our work is guided by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.
• At Oxfam Novib, we work according to the Feminist Principles - Oxfam Policy & Practice.
• Oxfam Novib is committed to offer you a motivating work environment at our offices in The Hague. We offer a one-year contract from start (including a 1-month trial period), with the possibility to extend. 
• Oxfam Novib offers an attractive and honest benefits package, including a year-end allowance and yearly pay increase from the Collective Labor Agreement. Moreover, we offer complementary options to choose from. The salary range for this position is set in scale 7 with a salary range between €3.039,- and € 4.493,- gross depending on experience, based on 36 hours a week.
• We are currently working hybrid (50% in the office in The Hague and 50% at home).
• At Oxfam Novib we prioritize our team’s mental well-being. We make sure to demonstrate care for our colleagues, as an organisation and at individual level. We also organise regular trainings and webinars related to many facets of mental and physical health, and offer access to free professional and confidential support for those who might need it, be it their personal or professional life. Learn more

Additional information

• Do you believe that this is the job you are looking for? Then we would love to meet you! Please send your resume and cover letter via our application portal.
• If you have questions regarding the position, please contact Mark Kingma, Unit Manager, at mark.kingma@oxfamnovib.nl
• Only applications received before the closing date 30 October 2026 and submitted via our application portal will be considered.
• This vacancy is open to both internal and external candidates, with priority given to internal applicants who are qualified or can develop quickly. We encourage growth and opportunities within our organization while warmly welcoming new talent with fresh ideas and expertise!
• Oxfam Novib seeks talented individuals who share our values and commitment to preventing misconduct. We maintain a strict policy against all forms of abuse, exploitation, power abuse, and financial misconduct, which is also integrated into our recruitment process. As part of a job offer, we request valid references, and candidates may undergo integrity screenings, including criminal record and financial background checks.
• Oxfam Novib reserves the right, to its sole discretion, not to make agreements regarding this job opening, make an agreement in a lower level, or make an agreement with an amended job description.
• Qualified candidates residing in the Netherlands or the EU/EEA, willing to relocate at their own expense, are encouraged to apply. Please note that Oxfam Novib cannot provide visa sponsorship.
• Qualified candidates residing outside of the EU/EEA who are willing to relocate to the Netherlands at their own expense and responsibility, are encouraged to apply.