GRANTS AND COMPLIANCE COORDINATOR

Job Title

GRANTS AND COMPLIANCE COORDINATOR

Do you want to fight for equality? Tackling inequality at its roots, together with colleagues, our partner organizations and activists in more than 90 countries? To change the systems behind it, once and for all!

Oxfam Novib stands behind the people who stand up for equality. Together, we fight for a world where everyone has equal opportunities, regardless of religion, ethnicity, sex, disability, sexual orientation and gender identity. A world where everyone feels safe; where income gaps are shrinking instead of growing, where climate change is tackled firmly.

Equality is the common thread in our work, both internally and externally. We recognize that our team of colleagues can become even more diverse, and that only with a diverse team can we gain a broad perspective on the world. Therefore, we want to encourage everyone who is interested in applying. Our aim is to create an environment where colleagues feel welcome, and diversity is embraced and celebrated.

Our aim is to build a team that offers a rich variety of perspectives, enabling us to achieve an inclusive and inspiring work environment.

Apply and become part of Oxfam Novib!

Job description

DEPARTMENT PURPOSE:

TEAM PURPOSE: to contribute to the development and implementation of resource mobilization strategies to establish strategic partnerships between Oxfam and institutional donors to identify and develop new funding opportunities and overall compliance and grant management

JOB PURPOSE: The Grants and Compliance Coordinator lead the grants management and compliance function within the Business Development Unit (BDU) in OPT. The role oversees the management of a large and diverse grant portfolio (approximately 70–90 active projects), ensuring full compliance with donor and Oxfam requirements, strong internal systems, proactive risk management, and high-quality reporting.

The coordinator supervises the compliance team, strengthens grant management systems, and ensures effective coordination with Program, Finance, and Business Development colleagues. The postholder will lead day-to-day donor engagement and communications for designated portfolios, serving as the primary compliance focal point for institutional donors. Specifically, this includes leading routine communications and ensuring strong compliance management. While proposal development is primarily led by the Bid Development team, the coordinator contributes strategically to selected opportunities.

Key responsibilities

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

1. Grants Oversight and Compliance Leadership

• Oversee grant management and compliance across all active projects in OPT.
• Ensure strong monitoring of donor contractual obligations, reporting schedules, budget compliance, and risk mitigation.
• Lead on donor reporting quality assurance (financial and narrative), ensuring timely and compliant submissions.
• Oversee contract and amendment processes, ensuring proper documentation and system updates.
• Maintain regular communication with Program, Finance, and Business Development colleagues to anticipate risks, bottlenecks, and required adjustments.
• Provide strategic compliance advice to senior management and the Business Development Manager (BDM).
• Represent the compliance function in donor communications as required and serve as focal point for selected donors where appropriate.

2. Team Leadership and Portfolio Management

• Directly supervise up to four compliance team members, ensuring clear workload allocation and professional development.
• Assign grants across the compliance team to ensure balanced portfolio management.
• Maintain a smaller portfolio of strategically important or higher-risk projects.
• Hold regular review meetings with team members to monitor progress, identify risks, and strengthen performance.
• Ensure proper project closure processes in coordination with Program and Finance teams.

3. Systems and Information Management

• Act as system focal point for grants management platforms (e.g., SAP, OPP and related internal systems), ensuring accurate and timely data entry and oversight.
• Oversee the central grants tracker, ensuring real-time visibility on project status, reporting deadlines, contract status, risk levels, and key milestones.
• Ensure structured documentation and filing systems for all grants and contracts.
• Strengthen internal grant management processes and standard operating procedures to improve efficiency and accountability.

4. Strategic Business Development Support

• Provide compliance input into new funding opportunities, particularly medium- to high-risk or complex proposals, as requested by the BDM.
• Contribute to proposal development selectively, while ensuring compliance review and risk assessment across submissions.
• Support contract negotiation and amendment processes for awarded grants.
• Ensure alignment between approved proposals, donor contracts, and internal systems.
• Participate and or lead in donor meetings related to funding opportunities and active grants as requested, ensuring compliance considerations are integrated from bid stage through to post-award management.

5. Scope and Reporting

• Leads sub-department within the Business Development Unit (BDU).
• Direct line management of up to four compliance team members.
• Oversees compliance management of approximately 70–90 active grants.
• The coordinator works in close collaboration with the Business Development Manager and Bid Leads to ensure early compliance engagement during opportunity design and proposal development. This facilitates smooth transition from award to post-award grant management and ensures alignment between proposal commitments, contractual requirements, and implementation systems.

General Other Responsibilities

• Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women's rights (click here). 
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.

Key Attributes

• Ability to demonstrate sensitivity to gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

CORE DIMENSIONS

• Leads and coordinates grant management and compliance across a large and complex project portfolio, resolving issues with significant operational and reputational impact.
• Exercises sound judgment in managing competing priorities, complex donor requirements, and organizational risk within a fragile context.
• Synthesizes information from multiple internal and external sources to inform decision-making, risk mitigation, and strategic planning.
• Influences adherence to donor and Oxfam standards across departments through effective coordination, guidance, and capacity strengthening.
• Communicates complex contractual, financial, and compliance information clearly to diverse audiences, including senior management and donors.
• Builds collaborative working relationships internally and externally to strengthen grant performance and accountability

Who are we looking for?

Essential Competencies

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Essential Technical Competencies

• 4+ years of progressive experience in grants management and donor compliance, with at least 2+ years in an international organization.
• Demonstrated experience managing institutional donor grants (humanitarian and/or development), including contract management, reporting, and compliance oversight.
• Strong knowledge of donor regulations and contractual requirements (e.g., UN, EU, and other institutional donors).
• Proven experience in overseeing donor reporting processes and ensuring quality, accuracy, and timely submission.
• Experience contributing to proposal development and budget review, particularly from a compliance and risk perspective.
• Experience supervising or coordinating staff and managing workload distribution is an asset.
• Strong analytical skills, with the ability to identify risks and provide practical compliance guidance to program and finance teams.
• Excellent communication skills in English and Arabic (written and verbal).
• Strong organizational skills, with the ability to manage a high-volume and complex grant portfolio under pressure.
• Proficiency in MS Office applications, particularly Word and Excel; experience with grants management systems is an asset.
• Sound understanding of NGO programming and humanitarian/development contexts.

Desirable Technical Competencies.

• Knowledge or experience of Oxfam’s program work;
• Knowledge and awareness of issues related to Oxfam’s strategic objectives and theories of change;
• Strong proven ability to identify and articulate strategic and policy issues through effective oral and written briefs

Key Attributes

• Ability to demonstrate sensitivity to gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Working at Oxfam Novib

• All our work is guided by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality. (read more about these here)
• At Oxfam Novib, we work according to the Feminist Principles - Oxfam Policy & Practice.
• Oxfam Novib is committed to offer you a motivating work environment at our offices. The contract duration for this position is 12 months, (including a 3-months trial period), with the possibility to extend based on the need and budget availability.
• Oxfam Novib offers an attractive and honest benefits package, including a transportation allowance and yearly pay increase based on our policies.
• The salary range for this position is set in scale C2 with a salary range starting from 17,016.25  ILS  gross depending on experience, based on 40 hours a week (full time).

Additional information

• Do you believe that this is the job you are looking for? Then we would love to meet you! Please send your resume and cover letter via our application portal.
• Only applications received before the closing date (1st Apr 2026) and submitted via our application portal will be considered.
• This vacancy is open to both internal and external candidates -locals only who are based in the WB - with priority given to internal applicants who are qualified or can develop quickly. We encourage growth and opportunities within our organization while warmly welcoming new talent with fresh ideas and expertise!
• Oxfam Novib seeks talented individuals who share our values and commitment to preventing misconduct. We maintain a strict policy against all forms of abuse, exploitation, power abuse, and financial misconduct, which is also integrated into our recruitment process. As part of a job offer, we request valid references, and candidates may undergo integrity screenings, including criminal record and background checks.
• Oxfam Novib reserves the right, to its sole discretion, not to make agreements regarding this job opening, make an agreement at a lower level, or make an agreement with an amended job description.
• Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.