JOB DETAILS

LOCATION: Cambodia

CONTRACT TYPE: Fixed Term 1 Year (renewable depending on performance and availability of funding)

INTERNAL JOB GRADE: E1                                                                      

DEPARTMENT and TEAM: Inclusive Green Economy Program/ FOWASH and Program Support

SALARY:  N/A

HOURS (FTE): 37.5

FLEXIBLE WORKING ARRANGMENT

We believe flexible working arrangement is key to building the Secretariat of the future, so we’re open to talking through the type of flexible arrangements which might work for you.

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

DEPARTMENT PURPOSE: Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Oxfam is an international confederation of 21 affiliates operating together in 85 countries. We have a vision of a just and sustainable world. A world where people and the planet are at the center of our economy. Where women and girls live free from violence and discrimination. Where the climate crisis is contained. And where governance systems are inclusive and allow for those in power to be held to account.

Working at Oxfam is so much more than just a job. As an Oxfam employee, consultant, or volunteer, you will join a team of dedicated and passionate professionals working to save lives, help people overcome poverty, and fight for social justice.

TEAM PURPOSE: The objective of the IGE Program is to foster sustainable economic growth by encouraging private sector investment and innovation in environmentally friendly technologies and practices. This includes promoting green industries, supporting small and medium-sized enterprises (SMEs) in adopting green business models, and facilitating public-private partnerships to drive green economic development. The goal is to create a more inclusive and resilient economy that benefits both businesses and communities while preserving and enhancing the environment for future generations. The program takes this approach to support some of the most marginalized communities in the Tonle Sap Region of Cambodia. Sector focus includes but are not limited to, where Women’s Economic Empowerment ( WEE) is cross cutting:

• Climate smart Agriculture / Agriculture
• Water and Sanitation ( WASH)
• Technology ( Green Tech)
• Education
• Livelihood Development
• Climate Change Adaptation/Mitigation

ASSIGNMENT PURPOSE: The IGE program is looking for a dynamic and dedicated Project Assistant to provide support on administrative work and logistic arrangements, to the FOWASH and FOSTER project portfolios and the Programme Team in General.

Project Information

Name : Fostering Inclusive and Sustainable WASH in the Tonle Sap (FOWASH)

Location :TSBR of Battambang and Siem Reap Province

Project Impact: Strengthening health and water, hygiene and sanitation of the vulnerable communities impacted by climate change in the TSBR

Outcome 1: Improved access to sustainable and clean water in vulnerable and hard-to-reach communities impacted by climate change in the TSBR

Outcome 2: Improved access to sanitary facilities and awareness and practice of sanitation hygiene of the vulnerable communities impacted by climate change in the TSBR.

Output 1.1: Establishment Water Kiosk Committees

Output 1.2: Establishment of sustainable Water Kiosks

Output 2.1. BCC  promoted in the target community by focusing on 3 Key Hygiene Behaviours (consistent use of latrines, handwashing with soap, and drinking only safe water) and also linking to the environment hygiene and CLTS Approaches promoted to stop Open Defecation.

Output 2.2. BCC promoted among Schools (consistent use of latrines, handwashing with soap, and drinking only safe water) and also linked to the environment hygiene.

The Project Assistant (PA) will work with the Project Lead, IGE Project Officer, the Partner HURREDO,  Program Finance Officer, Programme Manager, and the country operation team to provide support on Financial Reporting by Both Oxfam and Project Partner HURREDO to meet donor compliance.

The work will involve scanning documents/receipts/ invoices etc at the partner and Oxfam level. Uploading the documents to the appropriate folder and then supporting the Reviewing the documents with the PMU team. The documents to be received and checked will be from project partners Hurredo and Oxfam in Cambodia.

The PSO will support the bi-annual reporting to the donor for the FOWASH project and may be required to spend time at the partner office for up to 5 days to support document checks. This could be 2-4 times/year.

The PSO will travel to the project FOWASH project site as needed and provide support during field monitoring.

The PSO will also support the IGE team in other areas of work including but not limited to capacity building of partners and communities in the area of Women’s Economic Empowerment ( WEE).

ROLE REPORTS TO

Program Manager - IGE

ROLES REPORTING TO THIS POST

N/A

BUDGET RESPONSIBILITY

N/A

Role Purpose

The post holder will work with and provide support on, administrative work and logistic arrangements following the consultation with and advice of the Project Lead and Program Manager with a primary focus on the FOWASH project.

Job Responsibilities

A post holder will be tasked with the following, but not limited to, primary responsibilities:

• Provide administrative and logistical support to Project Lead and Programme Manager during, national policy dialogue workshops and events, meetings, etc., and field visits,
• Support in the preparation and undertaking of administrative procurement processes (Goods and Services),
• Support the preparation of the grant administration process with colleagues in the finance and project management team,
• Arrange the processes, registration and filing of the documentation and correspondence of the (core) processes, in line with applicable procedures,
• Support the preparation and undertaking of administrative paper and processes, and ensure an appropriate filing in line with applicable procedures of Oxfam in Cambodia,
• Provide support on taking minutes and producing reports, case studies, national policy dialogue workshop and events, meetings, etc., and field visits,

PERSON SPECIFICATION

Most importantly, every individual at Oxfam International Secretariat needs to be able to:

1. Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
2. Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

JOB REQUIREMENTS

ESSENTIAL

• Experience in a comparable position within a local and international not-for-profit organisation (NGOs), especially in project management and oversight,
• Passion & experience working in planning and operations-related assignments in Water and Sanitation (WASH), rural development, social development, or community empowerment.
• Experience supporting project portfolios to reach outputs and outcomes
• Ability to communicate positive changes in Khmer and English,  
• 2 years of experience (tertiary education) or 1 year (postsecondary education) in administrative, operation, and logistics support,
• Responsiveness, attention to detail, and ability to handle competing priorities with minimal supervision,

DESIRABLE

• Responsive to feedback, flexible, but firm and assertive,   
• An ability to work well independently and with a diverse team of different backgrounds,
• A team player and a fast learner, someone who works well in a multi-cultural environment, and an ability to communicate with positive changes,
• Excellent organisational, coordination, and communication skills especially in a demanding working environment,

         KEY ATTRIBUTES

• A demonstration of positive attitude that treats and recognises the differences as a diversity, and a commitment to uphold the principle of inclusiveness and diversity, and feminism, 
• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities,
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work,
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible,