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1.     PURPOSE OF THIS CONTRACT

The purpose for this procurement is to onboard a consultant who will update the overall structure and design elements of the Just Energy Transition (JET) Policy Toolkit website that was launched in 2024 by Oxfam's Fair Finance Asia (FFA) and Influencing Just Energy Transition in the ASEAN (IJET) Programs. The main objective of this consultancy is to redesign the website, improve design elements, and integrate updated content to enhance user experience and engagement, updates and streamlines content for key influencing targets and stakeholders and further heightens the visibility of FFA and IJET as regional thought leaders in sustainable finance, gender-transformative JET financing, and other cross-cutting themes.

2.     BACKGROUND AND CONTEXT

2.1 About Fair Finance Asia

Fair Finance Asia (FFA) is a program funded by the Swedish Embassy in Bangkok, Thailand. Between 2018 and 2022, FFA implemented its Phase 1, and in 2023 began implementing its Phase 2 running until 2027.  FFA is a network of over 90 civil society organizations (CSOs) in Asia working to ensure that financial institutions operating in Asia are transparent and accountable to Environmental, Social, and Governance (ESG) criteria in their business activities and investment decisions. FFA aspires to contribute to the reduction of inequality in Asia by creating an enabling policy environment for the integration of social and environmental considerations in the Asian financial sector and ensuring that financial institutions (FIs) advance the interests and needs of local communities toward their rights and well-being.

Currently, FFA is operational at the regional level and in 10 countries across Asia, namely – Bangladesh, Cambodia, India, Indonesia, Japan, Lao PDR, Pakistan, Philippines, Thailand, and Vietnam. FFA’s regional Executive Team (ET) is stationed in Phnom Penh, Cambodia.

The results areas of FFA are as follows: 

1. Financial institutions (FIs) operating across the region increasingly adopt or improve sustainable finance policies, practices, and public disclosure. 

2. Regulators and governments increase independent monitoring of FI policy, practice and accountability and transparency, and improve the regulation of FIs, including through mandatory regulation. 

3. Regional financial sector actors take increasing actions to require and enforce improved standards for FIs’ policies, practices, accountability, and transparency. 

4. Strong and resilient civil society across the region effectively influences the sustainable finance agenda across the region, integrating a gender lens and community voice. 

5. Other actors (intermediary stakeholders) have increased awareness and take increased action to influence the sustainable finance agenda. 

2.2 ABOUT I-JET

The Influencing Just Energy Transition in the ASEAN (IJET) project is supporting the Association of Southeast Asian Nations (ASEAN) and member states in prioritizing the transition away from fossil fuels to renewable energy. In particular, the project is working to engage selected ASEAN member states in their energy transition to strengthen human rights and community-initiated renewable energy solutions; with the long-term aim being that all people in Southeast Asia have access to affordable renewable energy that improves their lives and aligns with global climate commitments. 

By the end of 2027 the project aims to deliver the following outcomes:

• Outcome 1: Non-state actors at national and regional levels actively contribute to shifting the narrative towards a gender responsive and socially inclusive energy transition.
• Outcome 2: National and regional level energy policy frameworks and finance mechanisms are gender responsive and socially inclusive
• Outcome 3: Increased private and public funding for community-initiated gender and socially inclusive RE initiatives.

2.3 CONTEXT OF THE CONSULTANCY

In August 2024, FFA and IJET launched the Just Energy Transition (JET) Policy Toolkit with the aim of serving as a repository of recommendations for energy and climate policymakers, financial regulators, private financial institutions, multilateral development banks (MDBs), and energy companies; and a resource for civil society organizations (CSOs) and grassroots organizations advocating for greater transparency and accountability in the region’s energy transition with evidence-based data and insights.

FFA and IJET are seeking a consultant who will redesign the website, improve design elements, and integrate updated content to ensure that it remains up-to-date and a credible source of JET recommendations for energy and climate policymakers, financial regulators, private financial institutions, MDBs, and energy companies, and as a resource for CSOs. The redesign should enhance user experience, streamline content for key target audiences, and heighten the visibility of FFA and IJET. This consultant will work closely with FFA, IJET, and another consultant leading the update of the technical content/text.

3.     KEY DELIVERABLES

The consultant is expected to deliver the following:

• An updated and improved design of the JET Policy Toolkit that includes:
  • Content restructuring based on the revised wireframe and new content.
  • Development of 5-6 designs based on data from new FFA and IJET reports.
  • Review and enhancement of user interface (UI) and user experience (UX).
• At key intervals, present status of research and findings to key stakeholders and at relevant platforms.
• Full access to all digital platforms and online account credentials specifically created and used for the development and management of the policy toolkit.
• Training for FFA and IJET on content management.
• A final report/presentation deck summarizing the website update to be shared with Oxfam regional program partners and broader audiences.

***The financial proposal must provide an estimated cost of 1 unit of each type of deliverable. It is highly recommended to structure the financial proposal according to deliverables.

***The ceiling for the financial proposal is USD 6,000, which should include all expected costs and taxes (including Cambodian Withholding Tax).

*** IMPORTANT: The Consultant/s must produce all written deliverables under this consultancy independently and in their own words. All findings, analysis, and written content must be based on original research and critical thinking and not generated by artificial intelligence (AI) systems. Automated tools may be used for limited and clearly defined purposes such as:

• Spell check and grammar correction (e.g., Microsoft Word Editor, Grammarly),
• Transcription of interviews or meetings (e.g., Zoom transcription),
• Basic qualitative data summarisation or analytics support, where appropriate.

The use of such tools must not replace the Consultant’s responsibility for interpretation, synthesis, and articulation of findings. Any use of automated or AI-enabled tools in the process must be approved, in writing, in advance, and transparently disclosed in the final report. Under no circumstances may confidential or sensitive information be uploaded to any AI-enabled platform. Oxfam reserves the right to reject and withhold payment for any deliverables that are found to be substantially generated by artificial intelligence beyond those explicitly permitted.

4.      PAYMENT SCHEDULE

5.     PROFILE REQUIREMENTS: The company/ individual(s) should have the following competencies:

Required

• Education:
  • University degree in Computer Science, Data Analysis/Visualization, Design, Communications, Knowledge Management, and other related field.
• Civil society experience:
  • Proven experience in developing digital platforms like websites, policy toolkits, knowledge management, and/or online knowledge platform development. relevant to NGO and civil society projects in the development and humanitarian sectors.
• Experience: At least 5-7 years of relevant professional experience.
• Professional competencies:
  • Experience developing digital platforms like websites on issues related to sustainable finance, JET, climate justice, etc.
  • Ability to understand the relevant Oxfam reports on JET and advocacy to provide ‘out of the box’ thinking in developing the toolkit as an online knowledge portal.
  • Experience in design online platform to share and post knowledge products.
• Language: Native speaker or native/professional fluency in English.   

Desirable

• Additional educational achievements:
  • University degree in Computer Science, Information Technology, Data Science, or other related fields. 
• Relevant Skills:
  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
  • Ability to work both independently and with the team as necessary to deliver the agreed upon output.
  • Good communication and inter-personal skills
• Interests: (Sustainable finance, Climate Change, Energy, Social Justice)

6.     APPLICATION PROCESS

Clarifications: Any questions, remarks or requests for clarification can be sent up to 7 days before the submission   deadline in writing to email of sinath.srey@oxfam.org. Questions from anonymous inquiries will be answered to all applicants.

Administrative compliance (list of documents to be submitted)

Responses must be submitted and prepared in English and received by the deadline.

To be shortlisted for evaluation against award criteria, the following documents must be included in the application:

Evaluation and award criteria

Incomplete applications will not be assessed, only quotations that meet the administrative criteria will be assessed.

Award decisions will be based on best value for money criteria covering both technical quality and price.

The award criteria are assessed according to the following distribution of points:

Only quotations with combined scores of at least 60 points for the technical award criteria (approach paper and CV) qualify for the financial evaluation.

Oxfam withholds the right to conduct interviews with one or more potential consultants before an award decision is made. Purpose of the interview is to seek further clarification on the submitted quotations and learn more about the background and previous experiences of the potential consultants and their teams.

7.     OTHER CONDITIONS

Please see the attached document, “Full proposal for updating JET toolkits website” which includes the complete proposal and relevant terms and conditions.