Supply and Logistics Officer

ABOUT US

Oxfam is a global movement of people working together to end the injustice of poverty. This means that we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 22 organizations (affiliates) plus the Oxfam International Secretariat, all working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 77 countries. All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Oxfam Novib “Nigeria” is looking for SUPPLY AND LOGISTICS OFFICER

Duty station: “Birnin Kebbi, Kebbi State”

Type of appointment: “Fixed-term Contract”

Contract duration: “12 months” (With Possibility of renewal depending on budget and performance)

Work schedule: “Full-time” (40 hours per week)

Reports to: “Consortium Project Manager”

Salary & Scale: “Grade Level D1 – Annual Gross Salary (N8,016,695.00)

Start date: “January 1, 2026”

Deadline for applications: “December 12, 2025”

Status: National Position

Preference: Candidates residing in Kebbi State are strongly encouraged to apply.

CONTEXT

To support project teams and partners with high-quality supply chain and logistics services, enabling effective implementation of the EU-SUSI project in Kebbi State. This includes ensuring transparent procurement, timely delivery of goods and services, strong asset control, efficient fleet management, and safe operational environments.

OBJECTIVE OF THE POSITION

The Supply and Logistics Officer will provide technical and operational support in procurement, logistics, fleet, asset management, warehousing, facilities, and general administration to ensure effective, transparent, and accountable logistical support to Oxfam’s EU-SUSI project team in Kebbi State. The role will liaise closely with programme teams to ensure that all logistical components are adequately incorporated into planning, coordination, and implementation of project activities.

KEY RESPONSIBILITIES

Procurement and Supply Chain Management

• Oversee and manage all procurement requirements of the Kebbi project office in line with Oxfam and donor procedures.
• Implement procurement activities using approved tools and forms (PRs, RFQs, POs, GRNs, bid analyses).
• Conduct market assessments to determine availability, cost, and suitability of goods/services.
• Support development and monitoring of project procurement and supply plans.
• Maintain an updated database of prequalified vendors; establish framework agreements for recurrent procurements.
• Ensure accurate and complete procurement files with supplier invoices containing valid TINs.
• Provide monthly procurement and logistics performance reports, highlighting gaps, challenges, and mitigation actions.
• Enforce adherence to Oxfam’s procurement thresholds, approval matrices, and anti-fraud safeguards.
• Ensure transparent vendor selection processes based on pre-set criteria and Oxfam ethical standards.

Transport, Fleet & Travel Coordination

• Manage and track all project vehicles using Oxfam-approved platforms (e.g., TerrMar).
• Coordinate daily vehicle allocation for staff, partners, and visitors.
• Supervise drivers and ensure compliance with Oxfam fleet standards and road safety rules.
• Maintain accurate vehicle records including logbooks, repair histories, licenses, and insurance documents.
• Ensure timely renewal of vehicle and driver licenses, insurance, and related documentation.
• Prepare monthly fuel usage and fleet performance reports.
• Ensure regular vehicle preventive maintenance schedules are adhered to.
• Conduct regular checks on vehicle roadworthiness and safety compliance

Asset & Facility Management

• Register, tag, and maintain updated records of all Oxfam assets and equipment.
• Conduct regular asset verification and annual physical inventory counts in line with Oxfam procedures.
• Monitor movement, transfer, and assignment of assets; update asset registers accordingly.
• Support replacement, repair, and disposal processes with proper documentation.
• Track lease agreements, rental payments, and facility maintenance schedules.
• Manage office repairs, liaising with landlords and service providers.
• Maintain a directory of approved service providers (IT, plumbing, electrical, generator, carpentry, etc.).
• Support IT Officer in identifying and escalating internet and network issues.

Warehousing and Stock Management

• Ensure proper storage, safety, and segregation of goods based on Oxfam standards.
• Maintain accurate stock records and tracking systems.
• Oversee loading/unloading and ensure safe receiving and dispatch processes.
• Conduct regular stock reconciliations, reporting discrepancies immediately.
• Ensure proper housekeeping, safety, and security of warehouses.
• Maintain up-to-date inventory lists with serial numbers, project codes, condition, and location.
• Prepare monthly warehouse/stock reports and support year-end inventory verifications.

Office Administration & General Operations

• Maintain organized filing systems for all logistics and procurement documents.
• Manage hotel bookings, venue arrangements, and workshop logistics.
• Monitor utility usage (electricity, water, fuel) and ensure cost-effectiveness.
• Ensure proper use and maintenance of office generator and fuel consumption records.
• Provide operational support for staff travel, communication systems, and office equipment.
• Supervise support staff (cleaners, guards) and ensure high performance and adherence to standards.

Compliance, Reporting & Coordination

• Prepare weekly procurement trackers and monthly logistics reports for submission to Abuja.
• Prepare bi-annual asset register updates to the Abuja office.
• Ensure compliance with Oxfam’s policies on procurement, logistics, fraud prevention, safeguarding, and Code of Conduct.
• Work closely with the finance team to ensure accurate documentation, vendor payments, and audit readiness.
• Support internal/external audits by providing well-organized documentation.

Other Duties

• Provide logistical support for emergency responses when required.
• Participate in coordination meetings with programme Team and partners.
• Perform any other duties assigned by the Consortium Manager or Supply and Logistics Coordinator

WHO ARE WE LOOKING FOR?

Education/Knowledge & Experience:

Education:

• Bachelor’s degree in supply chain management, Logistics, Business Administration, Procurement, or a related field.
• Professional certification (desirable): CIPS, CIPSMN, ISM, or equivalent.

Skills & Experience:

• Minimum 3–4 years’ experience in logistics and procurement within INGO, donor-funded projects, or humanitarian settings.
• Experience in fleet, warehouse, and asset management.
• Demonstrated knowledge of Nigerian procurement laws and donor regulations (EU, UN, DFID, USAID, etc.).
• Experience supervising support staff (drivers, cleaners, guards).
• Experience in handling logistics and procurement.
• Experience working in a relatively insecure state-based environment.
• Excellent Logistics, negotiating, supply management, Communication & Interpersonal Skill Level.
• Knowledgeable in Microsoft word and excel application - Level of IT Expertise Required.
• Excellent documentation and record-keeping skills.
• Strong negotiation, vendor management, and market assessment skills.
• Ability to work under pressure and meet deadlines.
• High integrity, transparency, and commitment to Oxfam values.
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with logistics software is an added advantage.

Desirable:

• Membership or ongoing certification with a recognized professional body (CIPS, CIPSMN, ISM, etc.)
• Familiarity with logistics systems, processes, and policies (OPAL, EPO, procurement tools, supply chain standards).

Competency

• Influencing: To engage with diverse stakeholders in a way that leads to increased impact for the organization. To spot opportunities to influence effectively and where there are no opportunities, to have the ability to create them in a respectful and impactful manner.

• Self-Awareness: To develop a high degree of self-awareness around your own strengths and weaknesses and your impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.

• Humility: To put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of everyone. we are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

WORKING AT OXFAM IN NIGERIA

• All our work is guided by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.
• At Oxfam in Nigeria, we work according to the Feminist Principles - Oxfam Policy & Practice.
• Oxfam in Nigeria is based on the power of difference. That is why we aim to attract a diverse mix of talented people who share our standards, values and principles, and who are committed to prevent and eliminate any type of misconduct.
• We have an active policy against sexual harassment, exploitation and abuse, any form of abuse of power or lack of integrity and financial misconduct. This subject will be covered in our application and selection process.

ADDITIONAL INFORMATION

• Do you believe that this is the job you are looking for? Then we would love to meet you! Please send your resume and cover letter.

• Only applications received before the closing date “December 12, 2025” and submitted via our application portal will be considered.

• Oxfam in Nigeria is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people, and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

• At the time of a contract offer, it is necessary for Oxfam in Nigeria to request valid references. Our candidates will be subject to appropriate screening checks, including criminal records and terrorism, financial checks or integrity screenings/references.

• This job opening is posted internally and externally, simultaneously. Internal candidates are given preference if they are sufficiently qualified or can be obtained in short term. We believe it’s important in our organization that our employees are offered maximum opportunities for growth in new themes and competencies. Priority for internal candidates supports this.

• Oxfam in Nigeria reserves the right, to its sole discretion, not to make agreements regarding this job opening, make an agreement in a lower level, or make an agreement with an amended job description.

• Only applicants shortlisted for the post will be contacted.