JOB DETAILS

LOCATION: Jerusalem 

CONTRACT TYPE: Fixed term contract  - 12 months

JOB FAMILY: Operations  

ONE OXFAM GRADE: E         Zone : 1

DEPARTMENT: Finance Admin  

TEAM: Operations / OPT

SALARY:  Min 97,730 ILS per annum

HOURS: (FTE) 40 hours / week

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as an office based position.

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

DEPARTMENT PURPOSE:

TEAM PURPOSE:

To arrange and maintain the financial and administration aspects of the office in such a way that the financial planning & budgeting, accounting, support and administrative services for the running of the office are efficient and effective according to the set standards and procedures.

JOB PURPOSE:

Provide administrative and finance support to the country office.

JOB REPORTS TO

Financial Administrator

ROLES REPORTING TO THIS JOB

No one

BUDGET RESPONSIBILITY

NA

GEOGRAPHICAL SCOPE

OPT / Based in Jerusalem – applicants should either be Jerusalem based or have access to Jerusalem on a daily basis

IMPACT

Internal country team, OPTI

KEY STAKEHOLDERS

 Staff and suppliers

KEY RESPONSIBILITIES

• Review transaction documents to ensure compliance to standards before issuing payments.
• Making sure that all invoices / payments passed for payment have the relevant supporting documentation following Oxfam’s procedures including (but not limited to) authorisation levels and procurement procedures.
• Register and process all payments  and work closely with Logistics to ensure that dispatch is done effectively
• To compile various financial documents, verify their accuracy, and ensure compliance with established procedures.
• Execute data entry transactions for payments and financial transactions as part of the required bookkeeping within the system.
• Ensure accuracy of cost centres being charged on Payment requests.
• Prepare and adjust finance journal entries as required from FO.
• To ensure that statutory obligations are adhered to such as tax requirement and any other legal requirement related to payments.
• To Inform the Finance Administrator of any major discrepancies or problems and assisting in resolving relevant issues/problems.
• To maintain and keep all finance files updated making sure that on daily basis all the relevant accounts documents are filed correctly and timely both in hard copy & Soft copy.
• To assist in the preparation of financial reports including month and year end.
• To support in the verification of assets process
• To prepare and process the monthly payroll in coordination with the financial Administrator and HR.
• To prepare audit samples during office & project audits.
• To perform any other relevant duty at the request of the line manager

CORE DIMENSIONS

• Most tasks well defined within objectives set by the manager and include some routine reactive work in response to requests.
• Work patterns are mainly routine.
• Problems may vary but do not always need upward referral.
• Impact is mainly with own team. Planning usually short-term. Occasionally needs to influence own team.
• Manages moderate amounts of cash and/or equipment.
• Some supervision of volunteers / other employees / small projects/processes.
• Job holder draws from a number of information sources to decisions.

Communicates within the country office and wider Oxfam staff and suppliers.

PERSON SPECIFICATION

Most importantly, every individual in Oxfam needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

In addition:

• BA in Accounting
• 3 years’ experience in a similar  position preferably in an INGO
• Technically competent in administration.
• Computer literate, including word processing, database / spreadsheet use
• Ability to prioritize own workload, to work independently and to work to deadlines.
• Good communication and listening skills.
• Continually seeks out most efficient use of resources.
• Ability to communicate instructions effectively
• Enthusiastic and committed to Oxfam’s goals
• Willing & able to offer support to other departments
• Able to organise own work with minimum supervision.
• Good time-management skills.
• Written & oral Arabic, English essential.

Desirable

• Experience and knowledge of PASTEL and SAP systems.

SAFER RECRUITMENT

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.