PROGRAMME & GRANT MANAGER

Oxfam Novib is looking for a qualified candidate who will be taking the Programme & Grant Manager, The Programme & Grant Manager (PM) for the EU JULE JIFF II programme will ensure the effective delivery of the JULE JIFF programme by providing high-quality management across the entire project cycle—from planning and implementation to monitoring, evaluation, and documentation of results and learning.

Team Structure: The post holder is part of Oxfam in Vietnam and works under the management of the Head of Program, who also serves as the JIFF Team Leader. The PM will manage a project team consisting of five members.

KEY RESPONSIBILITIES:

Program management:

• Provide overall management of day-to-day implementation, as well as M&E, Accountability and Learning of the programme toward achievement of agreed objectives of the JIFF programme.
• Ensure overall quality assurance and risk management of the programme, closely monitor progress against deliverables, manage and approve any changes, and report accordingly.
• Supervise and contribute to the coordination of cross-cutting issues within the programme.
• Represent the programme at appropriate internal and external events as required.
• Coordinate the development of policy briefs and documentation of lessons learned.

Grant management:

• Oversee the entire grants contracting process, including coordination, tracking and monitoring of grant data and metrics, to ensure grantee compliance and support within the entire programme.
• Monitoring of overall project funds - project costs to achieve each deliverable, regularly review expenditures and ensuring a multi-year project financial picture.
• Ensure internal financial management and that of sub-contractors satisfy Oxfam and donor requirements.

Team management:

• Provide leadership and strategic direction to the team on programme activities planning and design based on the agreed overall programme framework.
• Participate and contribute as a member of the Country Leadership Team in the overall planning and management of Oxfam programme in Vietnam.

Donor and partnership management:

• Establish and facilitate multi-stakeholders’ cooperation bringing together JIFF grantees, provincial authorities and line ministries.
• Leading in project planning, monitoring, evaluation and reporting for donor and related required stakeholders.
• Ensure the provision of technical support, capacity building and advice to partners on organisation development, communications, media and advocacy, gender mainstreaming, conflict resolution/consensus building, fund raising and fund management; ensure innovation and learning are fully embedded in the support provided.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

Essential:

• Bachelor’s degree (Master or PhD is desirable) in law, public policy, development or/and management; experience in legal reform/justice sector is a must.
• Minimum 10 years of work experience in programme / project management role with at least five years of practical experience with grant management.
• Substantial knowledge of social/economic development, policy making and monitoring processes in Vietnam.
• Demonstrated knowledge and experience to work on governance related programme, Vietnamese legal and judicial system, particularly cooperation with the local authorities at provincial level, Ministry of Justice and other ministries.
• Demonstrated knowledge and experience to work with Vietnamese social organisation, social networks and with mass organisations; and substantial experience in policy influencing.
• Sound experience in managing and monitoring development projects, including partnership management, and high agility in working in complex structure internally and externally
• Sound experience in capacity building, good facilitation skills abilities to influence others.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women's rights, and diversity for all aspects of development work.
• Proven experience and skills in strategic planning in development context, and practical knowledge and experience of projects design and report writing.
• High level of written and spoken English and good computer skills (writing and spreadsheet programmes).
• Willingness to travel to project sites in different provinces.

In addition:

• Strategic thinking and judgement
• System thinking
• Result orientation
• Cooperation
• Analysis
• Listening
• Relationship building

How to apply

Please upload an up to date CV and a covering letter, clearly explaining your suitability against the essential criteria in the job profile to https://jobs.oxfamnovib.nl/job-invite/14236/ 

Kindly note that only shortlisted candidates will be contacted- usually within 2 weeks of the closing date.

About us

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Oxfam Confederation currently has 21 member organizations working in 79 countries. We share a vision of a just and sustainable world. A world where people and the planet are at the center of our economy. Where women and girls live free from violence and discrimination. Where the climate crisis is contained. And where governance systems are inclusive and allow for those in power to be held to account.

Oxfam in Vietnam believes that a reduction in poverty, injustice, and inequality will occur through the interaction between active citizens, accountable states and responsible private sector, and that it is fundamental to Vietnam’s development. Oxfam in Vietnam contributes to a shift from the current growth-based development model to a Human Economy that cares about People and the Planet.

Our commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam International Secretariat also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, if a job applicant has been employed by another member of the scheme, we will request information from that organization about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.