BUSINESS SUPPORT INTERN

Department purpose: Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Oxfam Confederation currently has 21 member organizations working in 79 countries. We share a vision of a just and sustainable world. A world where people and the planet are at the center of our economy. Where women and girls live free from violence and discrimination. Where the climate crisis is contained. And where governance systems are inclusive and allow for those in power to be held to account.

Oxfam in Vietnam believes that a reduction in poverty, injustice, and inequality will occur through the interaction between active citizens, accountable states and responsible private sector, and that it is fundamental to Vietnam’s development. Oxfam in Vietnam contributes to a shift from the current growth-based development model to a Human Economy that cares about People and the Planet.

Oxfam offers an internship program for young Vietnamese graduates who are passionate about Oxfam's mission of working with others to overcome poverty, suffering, and injustice. Selected interns will provide administrative support to the team, gain essential office skills, and take part in project activities as well as several training opportunities. They will gain invaluable working experience that benefits their future employment. Internship contracts last for 12 months.

Oxfam wishes to promote diversity in our team: members of Vietnam's ethnic minorities, people with disabilities and members of other minority groups are particularly encouraged to apply.

Job purpose: Oxfam in Vietnam is seeking a young Vietnamese graduate for the position of Intern for the Support Services team.  The intern will work under the line management of the Senior Administrative Officer, in close collaboration with other members of the Support Services team. He/she is expected to gain general knowledge and use common sense and specialized skills to the best of his/her ability to contribute to his/her own and Oxfam’s learning.

Key Responsibilities:

Administration and HR support

• Provide general administrative support including filing, sending, and circulating mail, fax; photocopying, travel booking, translating, helping to prepare float accounts etc.
• Provide assistance to manage monthly utility usages such as telephones, stationery, etc., ensuring timely payment is made;
• Assist in arranging air/ train tickets and booking for accommodation for Oxfam staff/visitors/consultants/partners;
• Assist in some paper works such as prepare job advertisement follow Oxfam template; logistic for recruitment/ training/ workshops/ meeting and field trips;
• Draft intern/consultant contracts;
• Assist in record leave for staffs, calculate internship allowance;
• Assist with internal logistics and reporting process;
• Assist to maintain record of use of Oxfam Vietnam assets.

Finance support

• Provide assistance to prepare payment orders, filing financial documents in order; input the transactions onto bank book;
• Assist in collecting data and preparing donor report if required;
• Support the organization and implementation of business support team’s activities include but not limit in Finance, HR, IT and Admin works;
• Travel to the field if required;
• Perform other tasks as requested.

Key Attributes: 

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities. 
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work. 
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible. 

Other Qualities:

• Demonstrated ability to work in multi-cultural and multi-sectoral teams, a collaborative attitude.
• Flexibility of attitude and approach, attitude to adapt and learn by doing and experimenting with new approaches and ways of working with others.

Job Requirements Experience, Knowledge & Competencies

ESSENTIAL

• University graduates
• Very good spoken and written English and Vietnamese;
• Good computer skills (MS Word, MS Excel, Ms Outlook, PowerPoint);
• Good communication skills;
• Ability to work independently as well as in the team;
• Strong motivation for learning about development work;
• Willingness to travel, if required

Key Attributes: 

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities. 
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work. 
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible. 

Other qualities:

• Demonstrated ability to work in multi-cultural and multi-sectoral teams, a collaborative attitude.
• Flexibility of attitude and approach, attitude to adapt and learn by doing and experimenting with new approaches and ways of working with others.

How to apply

Please upload an up-to-date CV and a cover letter, clearly explaining your suitability against the essential criteria in the job profile through the website:

https://jobs.oxfamnovib.nl/job-invite/13868/

Kindly note that only shortlisted candidates will be contacted- usually within 2 weeks of the closing date.

About us

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 20 organizations (affiliates) plus the Oxfam International Secretariat, working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Our commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam International Secretariat also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, if a job applicant has been employed by another member of the scheme, we will request information from that organization about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.