JOB DETAILS

LOCATION: <Gaza >

CONTRACT TYPE: <Fixed Term >

12 months

JOB FAMILY: Business Operations

ONE OXFAM GRADE :  D2

DEPARTMENT: Finance

TEAM: Finance Program team/OPT

SALARY PER ANNUM:

Gaza: Min xxxxxx – Max xxxxxx 

HOURS: Full time – 40 hours a week

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a fully Office-based.

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

TEAM PURPOSE:  

To maintain the financial aspects of OPT programs in such a way that the finances for OPT projects are running efficiently and effectively administered and accounted for according to the standards and procedures set

JOB PURPOSE:

The tasks of the Partnership Finance Officer are focused on providing financial support to the OPT Response program partners focusing on  ensuring procurement compliance and supporting the audit of partners’ financial transactions.

JOB REPORTS TO

Senior Finance Officer

ROLES REPORTING TO THIS JOB

<None>

BUDGET RESPONSIBILITY

<None>

GEOGRAPHICAL SCOPE

The position is country based (Gaza)

IMPACT

Internal country team, OPTI

External, relationship building.

KEY STAKEHOLDERS

Finance staff, Finance and Logistics team on Partner organizations, auditors

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

Job Purpose - Key Responsibilities and Accountabilities

Partner Procurement Support & Compliance

• Coordinate closely with implementing partners throughout the full procurement cycle, providing step by step guidance and ensuring compliance with donor regulations, Oxfam procurement policies, and best practices.
• Provide hands on technical advice to partners on procurement planning, tendering methods, supplier selection, evaluation processes, contract management, and ethical procurement principles to promote transparency, fairness, and accountability.
• Review, verify, and validate all procurement and payment supporting documents to ensure accuracy, completeness, and alignment with approved procurement thresholds, contracts, donor conditions, and internal policies.
• Ensure all procurement activities demonstrate value for money, including assessing cost reasonableness, market competitiveness, necessity, and relevance to approved project objectives.

Financial Control & Documentation

• Ensure complete, well organized, and auditable documentation is maintained for all procurement, contracts, and payment files in line with donor and Oxfam documentation standards.
• Support partners in strengthening financial documentation practices, including invoice verification, payment approvals, and supporting schedules.
• Support partners’ financial reporting processes, including review of bank reconciliations, cash management records, and reconciliation of procurement-related expenditures.

Audit, Risk & Internal Controls

• Work closely with the Senior Finance Officer and Senior Logistic Officer to prepare for and support internal and external audits, including pre audit reviews, file checking, and responding to audit queries.
• Identify risks, weaknesses, or gaps in partners’ internal control systems, particularly in procurement, payment processing, and segregation of duties, and provide practical, risk-based recommendations for improvement.
• Prepare structured lists of findings, observations, and corrective actions to enhance partners’ procurement and financial management systems.

Monitoring, Oversight & Reporting

• Monitor implementation of approved budgets and procurement plans, tracking compliance and flagging delays, deviations, risks, or non-compliance issues to management in a timely manner.
• Conduct periodic compliance and spot checks on partner procurement and payment processes to ensure ongoing adherence to procedures.
• Prepare internal reports highlighting key compliance issues, trends, and follow-up actions related to partner procurement and finance.

Capacity Building & Continuous Improvement

• Contribute to partner capacity strengthening through on the job coaching, targeted support sessions, and practical guidance on procurement and financial management requirements.
• Document lessons learned and good practices from partner engagements and audits, and actively share them with partners and internal teams to foster continuous improvement.

Ad Hoc Support

• Support relevant ad hoc requests related to partner procurement, finance, compliance, or donor requirements as assigned by line management.

CORE DIMENSIONS (see Standard Role Profiles)

• Responsibility for an element of the country’s finances e.g. programme finance, book keeping.
• Operates within a narrow, defined subject area dealing with routine information which does not change frequently. 
• Monitors budgets but probably has no responsibility for authorising payments.
• Works with partners and country managers to resolve financial queries and issues.
• Responsible for consistent application of financial procedures and standards.
• Produces monthly financial reports for affiliate managers, project partners and responsible for compiling donor financial reports.
• Multi tasked role shaped by well established rules and procedures requiring some adaptation but little innovation.  Works to tight deadlines.  Works with sensitive information.

PERSON SPECIFICATION

Most importantly, every individual in Oxfam needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

• Bachelor’s degree in accounting, Business Economics, Business Administration or a related field.
• Minimum of five years of relevant experience in similar finance role, preferably within an international or local NGO environment.
• Advanced proficiency in Microsoft Excel.
• Strong knowledge of financial processes, financial administration, audit requirements, and donor compliance.
• Excellent command of both English and Arabic, with strong verbal and written communication skills.
• Highly organized, proactive, flexible, and detail-oriented.

• Proven ability to work effectively under pressure and meet tight deadlines.

Desirable

• Self-Awareness
• Mutual accountability
• Agility, Complexity, and Ambiguity

SAFER RECRUITMENT

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.