PROGRAM FINANCE OFFICER

The CLV Cluster is comprised of three countries i.e. Cambodia, Laos and Vietnam. Our Vision for the CLV Cluster is: A CLV Cluster that increases our impact on the ground, strengthens our ability to influence policy changes at country and regional levels, raises income and saves costs.

All programs and projects in the CLV Cluster are implemented effectively in contribution to the CLV’s goal and objectives. Those projects, located in one of the three countries Cambodia, Laos and Vietnam are collaborating with each other to achieve the common goal and objectives.

The Role

Oxfam Novib is looking for a qualified candidate who will be taking The Program Finance Officer (PFO). Program Finance Officer (PFO) will work in full collaboration with and under the direct line management of a Program Manager, matrix line management of the CLV Cluster Finance and Grant manager,  collaborate with cross-functional teams, partners  and other relevant key stakeholders to provide financial monitoring and grant management support to  specific programs/projects assigned to them. The position will work closely and receive direct technical advice, support, and supervision from the CLV Cluster Finance and Grant Manager to ensure that their programs/projects are implemented effectively, and their partners are in compliance with standard quality of accounting and financial management standard requirements of Oxfam, donors, laws and regulations of the country they work

Key Responsibilities:

• Analyze the financial aspects of funding application and and draw up the budget project proposals on the basis of the intended project activities. When the project is approved; develop and support necessary system improvements, prepare the financial management reports in line with standards of Oxfam and/or the donor (s),  submit them to relevants managers for their approval. Ensure internal control system including financial management system, policies and procedures, other relevant policies are fully complied in the assigned program/project and relevant partners. Work with matrix management to ensure coherence and compliance across Oxfam and major donors’ requirements
• Develop a financial management framework for the implementation of the grants, analyze financial aspects including financial reports, budgets monitoring, grant management, partnership monitoring, control mechanisms and financial audits to ensure proper accountability and transparency incorporating all local partners.
• Together with Program Managers/ Program Officers, assess organization structure and management system of partners as well as their risks, actively propose appropriate monitoring and /or capacity building plan and communicate, work closely with partners.
• Responsible for coordinating, processing, validating, and releasing grants to partners. Monitor partners' financial management systems, as well as the implementation of project activities and outcomes, review and advise partner’s financial report, supporting documents to ensure their sound financial management capacity with systems in place that meet generally accepted financial practices compliant with national laws, donor’s rule and regulations.
• Contribute to the further development of the capacity building of program staff in financial matters and provide effective training to partners and other stakeholder as required in relation to finance issues/activities, in close collaboration with the Program Manager.
• Conduct regular monitoring visits to partners to check financial, compliance check and audit reports and the status of their project activities and provide written reports to managers
• Providing feedback, corrective measures to partners, and/or conduct an investigation as required to ensure the financial transparency and accountability to donors, Oxfam and all stakeholders.
• Advise on, train, and enforce compliance to mandatory procedures and Oxfam systems (ADOBE, PASTEL etc.).
• Ensure consolidation of reports from partners and preparation of timely high-quality donor reports with supports from Program Managers.
• Other appropriate and related tasks to the role of Program Finance Officer as required

   Who we’re looking for

• A minimum of five years of experience using multiple project financial management systems, with a proven track record of management, preferably with international organisations.
• A degree in Finance, Accounting and/or Business Administration, or equivalent combination of education, training and experience.;
• Good knowledge of accountancy software and excellent computer skills.
• Excellent interpersonal skills and a good team player able to work in multi-cultural environments.
• Understanding of gender and diversity issues and commitment to promoting gender and diversity equity.
• Flexible and able to work independently and under pressure.
• Experience with specific donor’s requirement

What we offer

This role will give you an opportunity to make a difference in professional development, social and environmental changes. At Oxfam, we believe that every aspect of our work can lead to a positive outcome. If you have the same opinion, together with the ability to meet the challenges involved, this role offers scope for immense personal fulfilment – as well as outstanding opportunities to develop your career.

Oxfam is committed to providing a fair compensation package and to providing a flexible, supportive, working environment

How to apply

Please upload an up to date CV and a covering letter, clearly explaining your suitability against the essential criteria in the job profile to https://jobs.oxfamnovib.nl/job-invite/14249/ 

Kindly note that only shortlisted candidates will be contacted- usually within 2 weeks of the closing date.

About us

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

Oxfam is an international confederation of 23 organizations networked together in 97 countries. As part of a global movement for change, we are working together to end world poverty and injustice. We work with thousands of partners in countries around the world, and employ staff in a wide variety of posts. We work directly with communities and we work with the powerful to enable the most marginalized to be improve their lives and livelihoods and have a say in decisions that affect them.

All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Our commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam International Secretariat also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, if a job applicant has been employed by another member of the scheme, we will request information from that organization about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.