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We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development, and campaigning, in more than 90 countries.

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        I.            BACKGROUND AND CONTEXT

Oxfam in Cambodia is implementing the RiceTech Cambodia Project in partnership with Development and Partnership in Action (DPA), AMRU and SanoRice, funded by Netherlands Enterprise Agency (NEA). The project operates in Koh Nhek district, Mondulkiri province, working with both organic and non-organic rice farmers to improve productivity, quality, and livelihoods.

As part of its annual Monitoring, Evaluation, and Learning (MEL) process, the project conducts a yearly farmer survey using Kobo Toolbox. Survey results are transferred into the RiceTech web-based M&E system developed by an external consultant. Oxfam seeks an individual consultant to support data management, analysis, and system use for the annual survey.

    II.          PURPOSE OF THE CONSULTANCY

The purpose of this consultancy is to ensure that the annual RiceTech farmer survey is technically sound, with clean, reliable, and well-analysed data available in the RiceTech web-based M&E system to support reporting and learning.

  III.          SCOPE OF WORK

The consultant will support the full survey data cycle, including tool review, data transfer, cleaning, and analysis. The assignment will be completed over 5 working days in close coordination with Oxfam. The key tasks involve the following:

• Review existing RiceTech survey questionnaires and indicators
• Transfer survey data from excel to the RiceTech M&E system
• Clean and validate survey data
• Conduct basic quantitative analysis
• Produce summary tables and findings for reporting and dashboard
• Provide brief explanation to dashboard 
• Provide a brief technical note with recommendations

  IV.          KEY DELIVERABLES

The consultant will be expected to deliver the following:

• Cleaned and validated dataset uploaded to the RiceTech M&E system
• Short analytical summary of survey findings and dashboard
• Technical note on data management and system observations

      V.            Timeline & PAYMENT SCHEDULE:

    VI.            PROFILE REQUIREMENTS

The ideal consultant shall possess the following qualifications and experiences as below:

1. Experience and Technical Skills:

• Proven experience in Monitoring, Evaluation, and Learning
• Strong experience with Kobo Toolbox
• Experience with web-based M&E systems
• Ability to analyze survey data
• Experience in agriculture projects is an advantage

2. Additional Assets:

• Familiarity with khmeal system is an advantage.
• Experience working with NGOs, donors, or multi-stakeholder platforms
• Ability to translate technical findings into accessible, audience-friendly content

  VII.            APPLICATION PROCESS

To be shortlisted for evaluation against award criteria, the following documents must be included in the application:

VIII.            EVALUATION AND AWARD CRITERIA:

Incomplete applications will not be assessed, only quotations that meet the administrative criteria will be assessed. Award decisions will be based on best value for money criteria covering both technical quality and price. The award criteria are assessed according to the following distribution of points:

Oxfam withholds the right to conduct interviews with one or more potential suppliers before an award decision is made. Purpose of the interview is to seek further clarification on the submitted quotations and learn more about the background and previous experiences of the potential suppliers and their teams.

Other Conditions

Issuance of this Terms of Reference does not constitute an award commitment on the part of Oxfam, nor does it commit Oxfam to pay for costs incurred in the preparation and submission of a bid.

The attached Annexes are an integral part of this Request for Proposals.

Oxfam may contact bidders to confirm contacts, addresses, bid amount and to confirm that the bid was submitted for this solicitation.

Quotation Validity

• The quotation shall be valid for 90 days from the date of submission to Oxfam. If this is not possible, the bidder may propose a different timeframe.
• If the bidder is awarded the contract, all information provided in the quotation and negotiation process is contractually binding.

False Statements

Bidders must provide full, accurate and complete information as required by this solicitation and Annexes. False statements in bids constitutes grounds for immediate termination of any agreement with the supplier. OXFAM takes fraud, misstatements, falsification, manipulation, alteration of facts and/or documents very seriously, has a zero-tolerance policy to such behaviours, and may choose to take legal action in a case of misrepresented disclosures by Contractors.

Conflict of Interest

Bidders must provide disclosure of any past, present or future relationships with any parties associated with the issuance, review or management of this solicitation and anticipated award.  Failure to provide full and open disclosure may result in Oxfam having to re-evaluate the selection of a potential bidder.

Right to Select/ Reject

Oxfam reserves the right to select and negotiate with those firms it determines, in its sole discretion, to be qualified for competitive proposals and to terminate negotiations without incurring any liability.  Oxfam also reserves the right to reject any or all proposals received without explanation.

Reserved Rights

All applications and quotes become the property of Oxfam, and Oxfam reserves the right in its sole discretion to:

• To disqualify any offer based on applicant’s failure to follow solicitation instructions
• To waive any deviations by the applicant from the requirements of this terms of reference that, in Oxfam’s opinion, are considered immaterial defects requiring rejection or disqualification; or where such a waiver will promote increased competition
• Extend the time for submission of responses after notification to all applicants
• Terminate or modify the process at any time and re-issue the request for quotation to whomever Oxfam deems appropriate
• Issue an award based on the initial evaluation of offers without discussion
• Award only part of the activities in the solicitation or issue multiple awards based on solicitation activities

CODE OF CONDUCT

Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards, and expect all Oxfam suppliers to demonstrate commitment towards them.

All consultants/applicant are required to agree and adhere to the Oxfam Supplier Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non Staff Code of Conduct[1]. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anti-corruption that suppliers must follow.

REPORTING OF FRAUD & UNETHICAL BEHAVIOUR

Oxfam’s reporting and whistleblowing mechanisms are available for Suppliers as well Oxfam employees, to ensure that Oxfam continues to operate under the highest ethical standards and principles.

You can use these reporting channels confidentially, anonymously, and in your own language to report any concerns involving fraud, corruption, waste, abuse or safeguarding concerns.

We are committed to ensuring diversity and gender equality within our organization. Therefore, people of all gender identities, sexes, sexual orientations, races, colors, religions, cultures, abilities, etc. are eligible for this position.

Oxfam aims to attract great talent that not only fits the job but also Oxfam’s high standard of values and principles, who shares and demonstrates Oxfam’s commitment to prevent and eradicate any type of misconduct including sexual harassment, exploitation and abuse, any other type of misuse of power or lack of integrity and financial misconduct. We are committed to promoting the welfare of children, young people, and adults. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks, or integrity screenings/references relating to misconduct and disciplinary actions in prior employment.