Gender Transformative Tools & Pathways for Mainstreaming in Climate Finance

1. PURPOSE OF THIS CONTRACT

The purpose of this procurement is to obtain competitive offers for a consultant to deliver a recorded training on the topic, “Gender Transformative Tools & Pathways for Mainstreaming in Climate Finance”. The expected services from the selected vendor will include producing a complete set of slides to accompany the recorded training to support the capacity building for FFA’s national coalitions and civil society partners on the nexus between climate finance and gender justice and the relevant policy levers, tools, resources, and strategies for impactful mainstreaming

2. BACKGROUND AND CONTEXT

ABOUT THE PROGRAM

FFA is a network of over 90 civil society organizations (CSOs) in Asia working to ensure that financial institutions operating in Asia are transparent and accountable to Environmental, Social and Governance (ESG) criteria in their business activities and investment decisions. FFA aspires to contribute to the reduction of inequality in Asia by creating an enabling policy environment for the integration of social and environmental considerations among financial institutions (FIs) in the region and ensuring that FIs advance the interests and needs of local communities toward their rights and well-being.

Currently, FFA is operational at the regional level and in 10 countries across Asia, namely – Bangladesh, Cambodia, India, Indonesia, Japan, Lao PDR, Pakistan, Philippines, Thailand, and Vietnam. FFA’s regional Executive Team (ET) is stationed in Phnom Penh, Cambodia.

The results areas of FFA are as follows:

1. Financial institutions (FIs) operating across the region increasingly adopt or improve sustainable finance policies, practices, and public disclosure.
2. Regulators and governments increase independent monitoring of FI policy, practice and accountability and transparency, and improve the regulation of FIs, including through mandatory regulation.
3. Regional financial sector actors take increasing actions to require and enforce improved standards for FIs’ policies, practices, accountability, and transparency.
4. Strong and resilient civil society across the region effectively influences the sustainable finance agenda across the region, integrating a gender lens and community voice.
5. Other actors (intermediary stakeholders) have increased awareness and take increased action to influence the sustainable finance agenda.

3. SCOPE OF WORK

The consultant will produce a complete set of slides to accompany the recorded training, supporting the capacity building for FFA’s national coalitions and civil society partners on the nexus between climate finance and gender justice and the relevant policy levers, tools, resources, and strategies for impactful mainstreaming.

For detailed scope of work and deliverables, including specific expected tasks, please refer to the full Terms of Reference (link provided in Annexes)

4. DELIVERABLES

For detailed scope of work and deliverables, including specific expected tasks, please refer to the full Terms of Reference (link provided in Annexes)

5. PAYMENT SCHEDULE

An advance payment of 30% of total contract value upon contract signing and a final payment of 70% of total contract value after all deliverables are submitted and approved by FFA Executive Team. .

6. PROFILE REQUIREMENTS

For detailed profile requirements, please refer to the full Terms of Reference (link provided in Annexes).

7. APPLICATION PROCESS

Submission deadline

Quotations and applications must reach Oxfam no later than 14 October 2024, 23:59 (GMT+7).

Submission instructions

Responses must be submitted to Oxfam Novib’s recruitment website: https://career2.successfactors.eu/career?company=OxfamNovibP

Clarifications

Any questions, remarks or requests for clarification can be sent up to 7 days before the submission deadline in writing to Srishty Anand, FFA’s Research and Advocacy Advisor at srishty.anand@oxfam.org. Questions from anonymous inquiries will be answered to all applicants.

Administrative compliance (list of documents to be submitted)

Responses must be submitted and prepared in English and received by the deadline.

To be shortlisted for evaluation against award criteria, the following documents must be included in the application: please refer to the full Terms of Reference (link provided in Annexes)

Evaluation and award criteria

Incomplete applications will not be assessed, only quotations that meet the administrative criteria will be assessed.

Award decisions will be based on best value for money criteria covering both technical quality and price.

For detailed information about Evaluation Criteria, please refer to the full Terms of Reference (link provided in Annexes)

Oxfam withholds the right to conduct interviews with one or more potential suppliers before an award decision is made. Purpose of the interview is to seek further clarification on the submitted quotations and learn more about the background and previous experiences of the potential suppliers and their teams.

8. OTHER CONDITIONS

Issuance of this Terms of Reference does not constitute an award commitment on the part of Oxfam, nor does it commit Oxfam to pay for costs incurred in the preparation and submission of a bid.

The attached Annexes are an integral part of this Request for Proposals.

Oxfam may contact bidders to confirm contacts, addresses, bid amount and to confirm that the bid was submitted for this solicitation.

Quotation validity

• The quotation shall be valid for 90 days from 14 October 2024 at 23:59 (GMT+7). If this is not possible, the bidder may propose a different timeframe.
• If the bidder is awarded the contract, all information provided in the quotation and negotiation process is contractually binding.

False statements

Bidders must provide full, accurate and complete information as required by this solicitation and Annexes. False statements in bids constitutes grounds for immediate termination of any agreement with the supplier. OXFAM takes fraud, misstatements, falsification, manipulation, alteration of facts and/or documents very seriously, has a zero-tolerance policy to such behaviours, and may choose to take legal action in a case of misrepresented disclosures by Contractors.

Conflict of interest

Bidders must provide disclosure of any past, present or future relationships with any parties associated with the issuance, review or management of this solicitation and anticipated award.  Failure to provide full and open disclosure may result in Oxfam having to re-evaluate the selection of a potential bidder.

Right to Select/ Reject

Oxfam reserves the right to select and negotiate with those firms it determines, in its sole discretion, to be qualified for competitive proposals and to terminate negotiations without incurring any liability.  Oxfam also reserves the right to reject any or all proposals received without explanation.

Reserved rights

All applications and quotes become the property of Oxfam, and Oxfam reserves the right in its sole discretion to:

• To disqualify any offer based on applicant’s failure to follow solicitation instructions
• To waive any deviations by the applicant from the requirements of this terms of reference that, in Oxfam’s opinion, are considered immaterial defects requiring rejection or disqualification; or where such a waiver will promote increased competition
• Extend the time for submission of responses after notification to all applicants
• Terminate or modify the process at any time and re-issue the request for quotation to whomever Oxfam deems appropriate
• Issue an award based on the initial evaluation of offers without discussion
• Award only part of the activities in the solicitation or issue multiple awards based on solicitation activities

9.  CODE OF CONDUCT

Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards and expect all Oxfam suppliers to demonstrate commitment towards them.

All consultants/applicant are required to agree and adhere to the Oxfam Supplier Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non Staff Code of Conduct[1]. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anti-corruption that suppliers must follow.

10. REPORTING OF FRAUD & UNETHICAL BEHAVIOUR

Oxfam’s reporting and whistleblowing mechanisms are available for Suppliers as well Oxfam employees, to ensure that Oxfam continues to operate under the highest ethical standards and principles.

You can use these reporting channels confidentially, anonymously, and in your own language to report any concerns involving fraud, corruption, waste, abuse or safeguarding concerns.

ANNEXES

The full Terms of Reference are available here: https://oxfam.box.com/s/i8avlw8c057y8zpowgrows8yex6p639c